PTA SECRETARY

Time Commitment: approximately 5-10 hours per month
Busiest Times of Year: Busiest in the summer, and at the beginning of the year, and then flattens out

• Take minutes at all PTA general membership meetings
• Forward general membership meeting notes to President for review before inclusion on website
• Prepare copies of agenda, prior month’s meeting minutes, and sign in sheets for in-person general membership meetings (digital agenda and minutes for online meetings)
• Participate in board planning sessions and work with executive team to implement plans
• Periodically check and archive messages received in "board@chepta.org" electronic mailbox
• Record and respond to all correspondences via social media, website commentary, and email
• Along with Communication Chair, post content on social media on behalf of the PTA and PTA committees
• Curates content for, and sends out, monthly Husky Howler newsletter in collaboration with the PTA President, PTA Vice President, and Communication Chair.
• Maintains the PTA hard copy files and keeps files in easily accessible manner
• Maintains the PTA soft copy files; located in archived messages and in Google Drive
• Spearheads the PTA back to school packet content, and delegates tasks for resource inclusion as needed to accomplish this project
• Maintains the current bylaws, standing rules, and membership lists
• Maintains the current logins and passwords for all PTA accounts